Planisware Exchange25 North America

Date:

March 25th - 27th, 2025

Location:

Grand Hyatt, San Francisco

Client:

Planisware

Future-Proofing PPM: 3 Days of Innovation, Networking and Award-Winning Insights

Planisware is a global leader in enterprise project portfolio management (PPM) software, specializing in cloud-based solutions that empower organizations to strategize, plan, and execute projects at scale. Founded in 1996 and headquartered in Châtillon, France, the company employs approximately 750 people across 16 offices worldwide, serving over 600 customers in more than 35 countries.

Catering to industries like energy, life sciences, high-tech, and manufacturing, Planisware's solutions integrate AI-driven features for resource allocation, risk management, and real-time analytics, helping clients like Fortune 500 firms optimize portfolios and drive business transformation. Recognized as a Gartner Magic Quadrant leader in Adaptive Project Management for four consecutive years, Through annual events like the Planisware Exchange conference, the company fosters a vibrant community of PPM professionals, positioning itself at the forefront of digital transformation in project execution.

THE CHALLENGE

Planisware Exchange25 North America wasn’t just another user conference, it was the launchpad for their boldest roadmap yet: AI-powered portfolio intelligence, adaptive execution, and enterprise-wide transformation in an era where PPM decisions move billions.

Bringing over 300+ senior leaders, PPM practitioners, and executives to the Grand Hyatt San Francisco for three days meant delivering high-impact keynote sessions in the main ballroom; 50+ information sessions and demonstrations across five breakout rooms; and creating a high-traffic exhibitor village for networking and technology deep-dives.

The stakes were high: turn complex technical content into a seamless, inspiring experience that proves Planisware doesn’t just talk about the future of PPM, they deliver it.

WHY GLOBESTREAM MEDIA?

For the second year in a row, GlobeStream Media was tapped by The Creative Group (TCG), a Dallas-based creative agency, to bring their event designs to life. With a proven track record of successfully orchestrating multi-room events and strong history of collaboration, GlobeStream Media leveraged it’s expertise in AV over IP technologies to efficiently and cost-effectively bring TCG’s beautifully designed event to life.

THE SOLUTION

The highlights of GlobeStream’s solution included:

Main Ballroom

UniFi fiber and ethernet network for Dante audio over IP, NDI, and sACN signal transmission
2 dual-stacked Panasonic PT-REQ12 12k lumen flown projectors and 16’x9’ screens
Panasonic KC200 KAIROS video switching mainframe for both in-house switching and iMag as well as switching for live streaming
Panasonic AK-HC3900 studio cameras and AW-UE160 robotic cameras for high quality visuals
Live stream encoding and distribution to thousands of attendees worldwide
Allen & Heath SQ-6 audio mixer and a mix of QSC CP8, K8.2, and KC10 speakers
Shure Axient wireless audio
ECT, Chauvet Professional, and Martin lighting fixtures all connected via sACN
Program and ISO recording

Breakout Rooms

Allen & Heath audio mixers and Sure ULXD wireless microphones
Blackmagic Design ATEM 2 M/E video switchers and 75” television displays

Exhibitor Village

55” television displays, stands, and laptops for exhibitor presentations

THE RESULTS

One of the most successful Exchange events to-date, Exchange25 was a smashing success with attendees. Great content, excellent delivery, zero distractions and 100% happy customers.

Ready to elevate your next user conference?

Get Your Free Quote → Contact GlobeStream Media today.